Current Practices of District 2

02/08/09 That South Florida Area 15 District 2 approve 3 name changes. That subdistrict E be named Stadium Area instead of 3333 Club, that subdistrict N be named Riverview instead of Joe’s Club and that subdistrict O be named Interbay instead of Red Door. Motion passed. Registar and Recording Secretary

02/08/09 That South Florida Area 15 District 2 approve redistricting the Subdistricts A-O to a manageable number and location of groups, using an alphabetical system such as A-Q, etc. Motion passed. Registrar and Recording Secretary

08/05/07 That District II establish a Spanish liaison, appointed by the Chairperson. The objective of this liaison would act as a channel between Spanish groups and the District. Motion passed. Special Needs Chair

06/24/07 That District II make an elected standing committee for literature, similar to the Area level standing committee. This is to be a funded committee. The Literature Committee will be funded for Quarterly reimbursement hotel and travel as other officers (currently $150) and up to $300 for annual budget. Motion passed. Finance Committee

05/06/07 Motion to change the name of the sub District F from Club YANA to South Central Tampa. Motion passed. DCM

05/06/07 Motion that District II create an ad-hoc committee to evaluate the current sub district division. Background: This motion is made to re evaluate the current distribution of groups within our district. The Area guidelines are for every 8 groups there is one DCM that may have a vote at the Area Quarterlies. We have some sub districts that have as many as 29 groups within their sub district. It is suggested that the committee be made up of any current DCMs of District 2 or any current GSRs of the district with the committee chair to be elected by the committee. The District Chair (or Alternate) and the Registrar should be ex officio members of the committee. Motion passed. Registrar

11/92 To ask the South Florida Area for 1 more DCM position to represent the Spanish speaking AA community. Motion passed unanimously.

11/01/83 We are eligible to have ten DCM’s and ten Alternates. We have seven DCMs and eight Alternates.

Policy/Procedure

11/01/06 To eliminate the district’s Book of Resolution in the Book of Current Practices in accordance with the vote taken at the October Quarterly to eliminate the General Services Book of Resolutions. Motion passed.

05/99 Be it so moved that District II’s Book of Resolutions be made available to any member of District II upon request. Motion passed.

Elections

Policy/Procedure

06/07/92 Election for offices will be in October each year to allow officers to attend October Quarterly. Motion passed.

09/02/90 That the Third Legacy Procedure as outlined in the Service Manual be the method of electing offices, committee chairmen, DCM’s and Alternate DCM’s in District II of the South Florida Area of Alcoholics Anonymous.

Chair

01/12/97 The people who can vote and make motions at the District II business meetings are: GSR’s, Alt. GSR’s, DCM’s, ACM’s, District Officers, standing committee chairpersons, appointed committee chairs (including Ad Hoc Chairs). The District Chair only has a vote as a tie breaker. Motion passed.

Officers

11/04/86 A motion was made that any officer, when elected does not need to relinquish their present DCM position. Motion passed.

Qualifications

09/02/90 1) Eligibility for election to the offices of Chairman, Alternate Chairman, Corresponding Secretary, Recording Secretary, and Treasurer is set at five (5) years of sobriety and service experience as a past or current DCM, past or current Alternate DCM, or past or current GSR. Should any office be unfilled because no eligible members remain standing, the Chairman may ask if there are others not meeting the requirements that wish to serve. If so, the person wishing to serve may stand and qualify himself. The district members will then vote whether or not they wish to modify the eligibility requirements in the particular instance and ask this person to serve.

2) Eligibility for election to Committee Chairman is set at three (3) years of sobriety and service experience as a past or current DCM, past or current alternate DCM, or past or current GSR. Should any chairmanship be unfilled because no eligible members remain standing, the Chairman may ask if there are others not meeting the requirement that wish to serve. If so, the person wishing to serve may stand and qualify himself. The district members will then vote whether or not they wish to modify the eligibility requirements in the particular instance and ask this person to serve.

3) Eligibility for election as a DCM is set at four (4) years of sobriety and service experience as a past DCM, past or current Alternate DCM, or past or current GSR. Should any DCM position be unfilled because no eligible members remain standing, the Chairman may ask if there are others not meeting the requirement who wish to serve. If so, the person wishing to serve may stand and qualify himself. The district members will then vote whether or not they wish to modify the eligibility requirements in the particular instance and ask this person to serve. If there are still unfilled DCM positions, current DCM’s ready to rotate out may stand for reelection to these positions if they choose.

4) Eligibility for election as an Alternate DCM is set at three (3) years of sobriety and service experience as a past DCM or Alternate DCM or past or current GSR. Should any Alternate DCM position be unfulfilled because no eligible members remain standing, The Chairman may ask if there are others not meeting the requirement who wish to service. If so, the person wishing to serve may stand and qualify himself. The district members will then vote whether or not they wish to modify the eligibility requirements in the particular instance and ask this person to serve.

Operating Account

Bank Balance

05/04/08 District 2 open an interest bearing savings account and/or Certificate of Deposit in the amount of $2,000 as prudent reserve, and that $8,000.00, as operating funds, be maintained in District 2 Regular Checking Account. Motion passed.

Prudent Reserve

02/03/91 Motion was made to increase the prudent reserve from $600.00 to $2,000.00. Motion passed.

District Committee Officer Descriptions

Chairperson

Composition: The District Chair serves for a period of two years. The election is held in October of even numbered years, before the Area election so that the new District Chair can attend the Area Chairpersons meeting.

DCMs and GSRs elect a District Committee Chair who serves as the link between the DCM’s of each of the sub districts, the GSRs and the Area. The District Chair is a voting member of the Area 15 Assembly carrying the conscience of the District. The District Chair is not a voting member of the District unless it is to break a tie.

Scope: Eligibility for election to the office of Chairman is set at five (5) years of sobriety and service experience as a past or current DCM, past or current Alternate DCM, or past or current GSR. To have the time and energy to serve the District.

Procedure: Chairs monthly District meeting of the DCMs, GSRs and Committee chairs. Set’s District meeting agenda and forwards to the Secretary in time for the District minutes to be mailed. Provides a written report at each District meeting.

Appoints the Finance Committee, Intergroup Liaison, New GSR Coordinator, Social/Service Fair Coordinator, District Dispatch Chair and presents them to the District for approval. Serves as ex-officio on the Finance Committee and serves as co-chair of the Current Practices Committee.

Coordinates with the Delegate and Area Chair all redistricting plans if requested by the DCMs. Attends Area Committee meetings and Assemblies to carry the conscience of the District. Submits a written report of the District activities to the Area Secretary and presents the report to the Area body. Keeps the Area Delegate and Area Chair informed of the District business.

Attends the Gratitude Social, Service Fair, Delegate luncheon and any other District functions. Holds elections for the District following the Third Legacy Procedure. Generates enthusiasm and unity within the District in order to attract members into service positions.

Alternate Chairperson

Scope: The Alternate Chair supports the chairperson and leads the Sharing session prior to the monthly business meeting.

Procedure: Reports activities of the District and Area that the Chair has not included in their report. Leads the Sharing session prior to the monthly business meeting. Attends the Area Chairperson’s meeting and is expected to vote at the Area level if the Chair is not available. Assists the Chair as appropriate and leads the monthly District meeting when the Chair is not present.

Registrar

Scope: The function of the Registrar is to maintain the meeting list and contacts of District II and report any changes to Area 15 and GSO. This person provides group/DCM/GSR lists as appropriate.

Procedure: Attends monthly business meeting of District II, calls the role and provides a monthly report as well as collects new information on the groups and contacts thereof. Assists new General Service Representatives (GSR’s) in updating their group information and forwards copies to the Area Secretary to inform GSO. Assists new District Committee Members (DCM’s) with enrollment forms and forwards to the Area Registrar to inform GSO. They also attend the Quarterly Area Secretaries meeting. Provides Finance Committee any request for funds at budget time. Provides lists of District Officers, Committee Chairs, DCM/ACM and GSR’s as needed.

Secretary

Scope: The District Secretary records and distributes the minutes of the monthly business meeting.

Procedure: Prepares and distributes the minutes of District II meetings. Receives the agenda that is prepared by the District Chairperson and attaches to minutes. They compile, print, copy, collate, email and present the minutes for the monthly meeting. The secretary presents minutes for corrections and approval at the District II business meeting. Attends Secretary’s sharing session at Area business weekends. Provides Finance Committee any request for funds at budget time.

Treasurer

Scope: The treasurer’s responsibility is to collect, deposit and maintain the financial records of the District.

Procedure: They account for all monies received and distributed. Distribute and report income and expenses for preceding month at each District II business meeting. Distribute and reports income for preceding year each January at District II business meeting. Supervises basket collection at District II business meeting. Attends Treasurer’s sharing session at Area business weekends. Provides Finance Committee any request for funds at budget time.

District Standing Committee Descriptions

Ad Hoc

These committees are established to investigate the feasibility of potential actions by the District.

Archives

Composition: The committee chair is elected by the District II body. Members of this committee include those that are willing and able to serve.

Scope: This committee’s responsibility is to collect and preserve the historical documents of Alcoholics Anonymous in District II. This committee also displays the Archives at local A.A. functions and attends the Quarterly Area Archives meeting.
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Procedure: Meetings of this committee are according to need. The Chair presents a report of all activities in prior month to the District body at the monthly business meeting.

Central Office Liaison

Composition: The Central Office Liaison is appointed by the District II Chair and approved by the body.

Scope: This person assists in maintaining the relationship between District II and Central Office, providing information sharing between the two entities.

Procedure: Reports to the District activities of the Central Office and reports to Central Office activities of the District.

Current Practices

Composition: It is to be chaired by the immediate past District Chair and comprised of active past District Chair(s), current District Chair and at least one active member of the District.

Scope: This committee is responsible for maintaining and distributing the motions that affect the operation of District II. They also attend the Quarterly Area Current Practices meeting.

Procedure: Holds quarterly meetings as necessary to fulfill its responsibilities. Emails District webmaster an updated copy of the Book of Current Practices on a periodic basis.

District Dispatch

Composition: The District Dispatch member is appointed by the District II Chair and approved by the body.

Scope: This committee is responsible for communicating information within District II via a newsletter.

Procedure: Compiles and prints the newsletter for availability at the monthly District II business meeting. Encourages members of the District to write encouraging articles of their experience in service.

Finance

Composition: The Chairperson of the Finance Committee is appointed by the District II Chair and approved by the body. The Committee membership is to include the District Alternate Chair, Treasurer, a DCM, a GSR and others as the Finance Chair may deem appropriate.

Scope: The Finance committee oversees the finances of District II and is responsible for preparing the annual budget and providing the District with availability of funds to carry out service work, if requested by a committee.

Procedure: Holds regular meetings or some form of communication of the Finance Committee to discuss requests for additional monies. Sets the annual budget and prepares a draft at the October District II business meeting. Obtains changes in November and discusses with the body. Provides final approved budget in December.

Grapevine

Composition: The Grapevine/LaVina chairperson is elected by the District II body. The committee is made up of volunteers; there are no requirements to serve on the committee.

Scope: To share their experience in carrying the message about the
Grapevine/LaVina magazine and other materials published by the Grapevine Inc. Maintains a supply of Grapevine/LaVina materials and subscriptions which are sold at AA events.

Procedure: The committee holds a monthly meeting to discuss any upcoming
events, share their experience and make any plans for future venues.

Gratitude Dinner

The Chair of this committee is appointed by the District II Chair and approved by the body. This dinner is held by District II each November. All proceeds go to support GSO in New York.

Gratitude/Social Supplies

The member serving in this capacity is appointed by the District II Chair and approved by the body. They are responsible for supplying all materials necessary to provide coffee and refreshments including, but not limited to, all materials necessary to put on district business meetings, dinners and socials.

Institutions

The purpose of this committee is to coordinate meetings of Alcoholics Anonymous into treatment centers, jails and prisons within District II. They also maintain the bridging the gap program to help members reach A.A. upon release. While currently a self supporting entity within District II, they maintain cooperation and attend the District II business meeting.

Literature

Composition: The Chairperson is elected by the District II body. Members of this committee are those that are willing to serve.

Scope: The purpose of this committee is to inform the groups in our district of the conference approved literature available from GSO. They assist in reviewing material and providing comments to the Area and GSO and attend the Quarterly Area Literature meeting.

Procedure: Meetings of this committee are held according to need as determined by the Chairperson. A report is given to the District II body at each monthly meeting.

New GSR Orientator

The New GSR Orientator is appointed by the District II Chair and approved by the body. The purpose of this position is to welcome the new General Service Representatives and to briefly explain General Service.

Public Information/Cooperation with the Professional Community (PI/CPC)

Composition: The PI/CPC Chairperson is an elected officer who serves for a period of two (2) years. They are elected by the District II body. The ‘Qualifications’ for this position is specified in the District’s ‘Book of Current Practices.’

Members of the committee are comprised of AA volunteers who have a particular interest in an area of PI or CPC service. They establish contacts in their area of service, ‘carry the AA message’ to the specific media or professional group they are working with, and report back to the committee on their endeavors.

Scope: PI/CPC provides general information about AA and its program of recovery from alcoholism to the following: the media, professional groups, high schools/colleges and universities, physicians, lawyers, judges, police departments and the clergy.

Procedure: Responds to all requests from the media and/or professionals to participate in or attend public forums for the purpose of ‘carrying the AA message of recovery.’ Attends monthly District and Area Quarterly meetings where both oral and written reports are presented on the previous period’s activities.

Holds regular meetings for committee members who have a desire to provide a PI or CPC service to the community and to AA and to report back to the committee on their efforts. All members of the committee are familiar with the ‘spirit of anonymity’ and adhere to AA’s Twelve Traditions when engaged with the general public.

Spanish Liaison

The Spanish Liaison is appointed by the District II Chair and approved by the body. This person serves as a channel between Spanish groups and the District II body.

Special Needs

Composition: The Chairperson is elected by the District II body. Members of this committee are those that are willing to serve.

Scope: The purpose of this committee is to provide assistance and to bring meetings to people who would not otherwise have the opportunity. It is done through hospital visits, meetings for homebound individuals and to the hearing impaired.

Procedure: Meetings of this committee are held according to need as determined by the Chairperson. A report is given to the District II body at each monthly meeting.

Website

Purpose: Create and maintain a website to be located at http://www.District2TampaAA.org for the purpose of serving the General Service District II body according to the following criteria:

Scope: Content shall include and be limited to the following AA literature: 12 Steps, 12 Traditions, 12 Concepts, A.A. Preamble, “I Am Responsible” and “Declaration of Unity” statement. It will also provide:

Composition: To create a District Standing Committee responsible for the creation and maintenance of the website. This committee shall be chaired by a web servant, to be appointed by the District. The committee shall also consist of additional voting members:

DISTRICT COMMITTEE BUSINESS MEETINGS

Where (Bayshore Baptist Church, MacDill and Morrison Avenues)

05/01/06 That District II’s monthly business meeting currently held at St. Andrew’s Episcopal Church in downtown Tampa be located to the Bayshore Baptist Church on MacDill and Morrison Avenues effective July 3, 2006. (Note: The new location is in South Tampa approximately 3 miles from our current location.) Motion passed.

When (1st Sunday of the month)

09/05/99 Commencing the 1st Sunday in November of 1999, District II move their monthly business meetings to St. Andrew’s Episcopal Church located at 509 E. Twiggs St., Downtown Tampa. The monthly business meetings will continue to commence at 4:30 p.m. on the 1st Sunday of the month. The rent to be paid will be a love offering in an amount the finance committee recommends in the annual budget. Motion passed.

Time (4:30 p.m.)

Policy/Procedure

05/06/07 Motion that written reports be given to the secretary at the Delegate luncheon by all District Officers, Standing Committee Chairs, and DCM’s. Motion passed.

01/12/97 It is mandatory that the chairpersons of each standing committee give a report at each district business meeting. In the event the chairperson is going to be absent, their report will be given by another member, preferably a member of that committee. Motion passed.

09/08/96 Be it resolved that all DCM’s give a brief report at each monthly district meeting. Failure to comply will result in the recording secretary making those DCM’s not giving a report as absent from the meeting. Motion passed.

01/95 Motion that if a committee chairperson, officer, DCM, ACM misses 2 consecutive District meetings without calling in, or 2 consecutive Quarterly meetings, their position will be open for general election. This is at the discretion of the chairperson. Motion passed.

08/93 That we break after 45 minutes of the meeting for a smoking break. Motion passed.

02/03/91 A request was made and agreed upon to also provide decaffeinated coffee at the District Meetings.

Voting

DISTRICT COMMITTEE – OFFICERS

Policy/Procedure

01/95 If a committee chairperson, officer, DCM, ACM misses 2 consecutive District meetings without calling in, or 2 consecutive Quarterly meetings, their position will be open for general election. This is at the discretion of the chairperson. Motion passed.

Chairperson

11/04/86 A motion was made that the Chairman of the District be a past or present DCM. Motion passed.

Alternate Chairperson

09/00 Be it resolved that before each district meeting there will be available a half-hour GSR Sharing Session to be chaired by the Alternate Chairperson. Motion passed.

Registrar

01/11/04 That the title of the District II Corresponding Secretary be changed to District II Registrar to bring District II into conformance with Area 15, and that the title of the District II Recording Secretary be changed to District II Secretary. Motion passed.

Secretary

Treasurer

Policy/Procedure

01/04/09 Motion (amended Feb. 2009) that a line item be included beginning with fiscal year 2009 for $1,000 for DCM expenses. Each DCM will be limited to $65. Motion Passed.

08/03/08 That District 2 Treasurer store the District 2 Financial Records in a locked cabinet at the Tri-Central Office. Motion Passed.

08/03/08 That District 2 Treasurer purchase 4 or 5 letter size cabiney lockers to cost no more than $200.00 and to be stored at Tri-County Central Office. Motion Passed.

08/03/08 That the Treasurer be given permission from the body of District 2 to apply for a not-for-profit status in the State of Florida, as a prelude to seeking Florida Sales Tax Exemption and Exemption from the necessity of filing a Federal Corporate Tax Return in lieu of filing a requisite yearly Form 990; that the timeline of this motion, if approved, will extend beyond the period of December 31, 2008 until all paperwork has been filed and approved by the respective government agencies. Motion Passed.

02/04/07 A discussion was held by the Finance Committee in reference to the Unity, Service and Recovery letter and it was agreed to change percentage to be as follows: Tri-County Central Office – 65%, GSO New York General Fund – 5%, District 2 – 25% and South FL Area 15 – 5%. Motion passed. Finance Chair

02/04/07 It was agreed to update the body of the letter to reflect percentage changes and to ensure that it provides a clearer understanding of where our money goes and the services it provides. Motion passed. Finance Chair

03/03 Be it so moved that the Finance Committee review/audit the District 2 Treasurer’s books annually, with the results of this audit to be reported to the District in a timely manner.

01/06/91 A motion was made to allot one month’s budget in advance and get receipts to show expenses, also for any amount larger than $25.00 the Chairperson needs to see the Treasurer. Motion passed.

Area Quarterlies/Assemblies

02/04/07 The Quarterly Saints Committee would like to make a motion that we, in conjunction with District 17, prepare a bid for the April 2009 Area Quarterly to be presented to the Area at the April 2007 Area Assembly. The location we would like to propose is the Double Tree Hotel. Motion passed. Alt. Chair Quarterly Saints

11/07 That the amount of travel reimbursement (per person) be increased to $225 and that the number of people who can travel to quarterlies be limited to 10 from 14 in 2007. $150 is not sufficient reimbursement for 2 days and two nights travel. We estimate the actual cost (out of pocket) to be more than $300 including hotel rooms, gas, food, and supporting the banquet for the hosting district. Motion passed. Finance Chair

04/03/05 That starting this month, April 2005, that Quarterly reimbursements be changed from $120.00 to $150.00 per person for out of area Quarterlies. This is based on the fiscal soundness of the budget of $3,840.00. Motion passed.

08/06/00 Committee Chairs also get $150.00 at October Quarterly reimbursement. Must stay until end on Sunday. Motion passed.

06/00 Be it so moved the Committee Chairs, who may not be DCM’s or ACM’s, must attend the Quarterly Meetings of Area 15 of which they are voting members of the Area Committees. These meetings are held on Saturday. Be it further moved that Standing Chairperson who are not DCM’s or ACM’s must be present at the Saturday business meeting of their meeting or they will not receive a Quarterly Stipend. They need not be present at the Sunday Morning Area 15 Business meeting, although they are encouraged to attend. Motion passed.

09/08/96 All standing committee chairperson’s be paid when attending a quarterly, excluding those held in Districts 1, 2 and 15. The District Chairperson can cancel this stipend at the recommendation of the Finance Committee due to lack of funding reserve. But, this must be done at the District meeting the month before the quarterly and anyone not in attendance will be notified in writing. Motion passed.

DISTRICT STANDING COMMITTEES

Policy/Procedure

1/12/97 Reverse the motion on page 47 of the Book of Resolutions requiring GSR’s to be assigned to a committee. Motion passed.

Ad Hoc

Archives

06/24/07 To have an Old Timers meeting in 2008 ($400 already approved within current budget). Motion passed. Archives Chair

06/24/07 To have a display at the 51st Florida State Convention in Orlando 2008 for Archives. Motion passed. Archives Chair

05/06/07 I had previously requested one-half of my budget at the beginning of the year and my receipts have been turned over to the Treasurer on a timely basis. The amount received ($750.00) paid for rent on the storage locker and continuing expenses to correctly inventory and create presentations from all archived materials. I have spent $35.92 beyond the $750.00 received. My continuing expenses for the remainder of 2007 are estimated to be: $35.92 Out-of-pocket expenses already incurred; $25.00 Cost of shredding materials for anonymity purposes; $416.98 Remaining rent for storage locker for 2007; $400.00 Estimated expense for display case for our old Big Books and Twelve and Twelve’s; $250.00 Project expenses for supplies to finish the inventory and future categorizing of materials; $1066.98 Total estimated expenses for the remainder of 2007; $(750.00) Remaining Budget; $ 316.98 Total monies requested above the remainder of my 2007 Budget. Motion passed. Archive Chair

10/01/05 That the District purchase of a projector for use by the District, housed by Archives, for an amount not to exceed $1,000. Motion passed.

09/93 The archives are to be kept in a fireproof/waterproof place. District II bought the cabinet for the Archives which is kept at Central Office. Someone recommended that the District Archives keep the key and not Central Office personnel. This concern springs from the recent hurricane in Miami.

Central Office

10/03 That the position of District Dispatcher, Central Office Liaison, and New GSR Orientator be designated as an appointed positions, with a term of 2 years, to be appointed in January of every odd year.

Current Practices

11/05/06 To eliminate the district’s Book of Resolution in the Book of Current Practices in accordance with the vote taken at the October Quarterly to eliminate the General Services Book of Resolutions. Motion passed.

01/11/04 That the Current Practices Committee is redefined to include active past District Chair(s), current District Chair and at least one active member of the District. Motion passed.

05/99 Be it so moved that District II’s Book of Resolutions be made available to any member of District II upon request. Motion passed.

01/12/97 Establish a Current Practices Committee consisting of the following: 1) Co-chaired by the two most recent past district chairpersons (that are active in District II business). 2) Two DCM’s or Alt. DCM’s and two GSR’s or Alt. GSR’s. Past or present Delegate or Alt. Delegate, the delegate to act as an advisor, this person would have the tie breaking vote only. Motion passed.

District Dispatch

Finance

11/02/03 Be it so resolved that the duties of the District II Finance Committee be amended so as to remove item 2) review/audit the treasurer’s books and accounts twice a year in July and December. Motion passed.

03/03 Be it so moved that the Finance Committee review/audit the District 2 Treasurer’s books annually, with the results of this audit to be reported to the District in a timely manner.

11/02 Be is so moved that the position of District 2 Finance Chairperson be an elected officer, for a term of two years.

05/99 Be it so moved that the Finance Committee be made a Standing Committee with a chairperson appointed by the District Chairperson for a term of two (2) years. The Finance Chairperson is not required to attend Area Quarterlies nor will he/she receive a Quarterly lodging allowance as Finance Chair. The Committee membership is to remain as present: District Alternate Chair, Treasurer, One DCM, One GSR and others as the Finance Chair may deem appropriate. Motion passed.

05/08/96 Establish a Finance Committee: This Committee will not be a standing committee, therefore, the District Chairperson will appoint the Chairperson with the confirmation of the body. The committee should consist of a Chairperson, Alternate District II Chairperson, District II Treasurer, 1 DCM, 1 GSR, others may be asked to be on the committee at the discretion of the committee Chairperson. Duties to include, but not limited to: 1) Make a yearly budget and present to the body at the December District II meeting for a vote. 2) Review/audit the treasurer’s books and accounts twice a year in July and December. 3) Review all requests or motions pertaining to money that has not been a budgeted item, and make recommendations to the District II body prior to them voting. Motion passed.

Budget

01/04/09 Motion (amended Feb. 2009) that the Coffee Supplies position and Gratitude Social position be combined into one position as a line item in any future proposed budget, and that said position be responsible for supplying all materials necessary to provide coffee and refreshments including, but not limited to, all materials necessary to put on dinners and socials. Motion passed.

01/04/09 Motion (amended Feb. 2009) that a line item be included beginning with fiscal year 2009 for $1,000 for DCM expenses. Each DCM will be limited to $65. Motion Passed.

06/24/07 That the yearly Grapevine budget be increased to $500. Motion passed. Grapevine Chair

05/06/07 Motion to add a footnote to the bottom of the 2007 approved budget indicating the increased funds approved for the Grapevine, Archives, and PI/CPC Committees; leaving the budget intact. Motion passed.

03/04/07 Motion that the web site committee be made an elected standing committee with a yearly budget of $300.00.

01/12/97 The Finance Committee will continue to provide the District II body with a financial budget allotment of each standing committee every year, and, this budget once approved will become a part of the book of Resolutions each year. Motion passed.

Grapevine

06/24/07 That the yearly Grapevine budget be increased to $500. Motion passed. Grapevine Chair

05/06/07 (1) A Grapevine subscription and one book that is historically given as a door prize at each Quarterly raffle held after the Banquet - cost $26.00, the breakdown is Grapevine subscription, $18.00 and purchase of book, A Spiritual Awakening” for $8.00. (2) Because the former District 2 Grapevine Chair was not able to give me her existing display or any materials previously purchased with District 2 funds, I would like to ask the body for additional funds of $100.00 to get the Grapevine Committee up and running that is, creating a display, purchasing inventory, etc. Total amount requested is $126.00. Motion passed. Grapevine Chair

09/99 So moved that November be designated “Grapevine Gratitude Month” with cans being sent out to groups to collect funds for the Grapevine Committee for inventory. Motion passed.

Gratitude Dinner/Social Hospitality Chair

10/03 That the position of Gratitude/Social Chair be designated as an appointed position with a term of 2 years, to be appointed in January every even year.

12/02/86 That all money made as profit from the Gratitude Dinner be sent to New York. Motion passed.

Institutions

08/03/08 That the Institutions Committee is a part of District 2, Area 15. They are financially self supporting; however, they are integrated in the District and Area in voting and other business matters. While they elect their Institutions Chairperson and Alternate Chairperson within their Committee, they bring it to the District 2 body for approval to incorporate it into the Minutes and Agenda. Motion Passed.

05/04/08 A motion was made to form a committee to talk with the TBAIC Committee and to see what can be done to bring TBAIC back under the District umbrella. Motion passed.

04/03/05 That starting this month, the Tampa Bay Area Institutions Committee, otherwise known as TBAIC, become fully self-supporting as we have been for a few years, as stated in the Institutions Committee Report to District II in March of 2003. We believe that we can find sufficient financial support from the groups to fund our literature needs and to cover the operational costs of our committee. Therefore, as the TBAIC, which covers Treatment, Corrections, Hospitals, Jails and Institutions and/or Pink Can funds, we ask that the District II Treasurer issue a check for the remaining balance, including the $300.00 Prudent Reserve, of all collected funds issued to TBAIC, Treatment, Corrections, Hospitals, Jails and Institutions and/or Pink Can funds and close the account that the District II Treasurer has been keeping in such good order. In addition, all monies, cash and checks, received by District II for the aforementioned entities, will be held by the District Treasurer to be picked up by the TBAIC Chair, and/or the TBAIC Treasurer, at the next following District II monthly meeting. Motion passed.

05/06/86 The Treatment Facilities report was given. The committee has held an organizational meeting and asked the approval of the General Service District II of their proposed activities. Their purpose will be: to coordinate, with the AA Traditions, the work of individual AA members and groups who are interested in carrying our message to alcoholics in treatment facilities and to setup a means of “Bridging the gap” from the facility to the larger AA community. A complete copy of the Committee’s purpose and function were furnished to the Secretary and will be retained with the official minutes file. Motion passed.

Literature

New GSR Coordinator

Public Information/Cooperation with the Professional Community

05/06/07 PI/CPC be given funds not to exceed $500.00 to create a professional display for the PI/CPC Committee. Motion passed. PI/CPC Chair

Service Fair

05/01/06 Amend the 2006 Annual Service Fair’s budget from $150 to $400 (to cover the District’s expenses for a dinner as opposed to a lunch) and to change the name of the event from ‘Annual Service Fair’ to ‘Into Action with Interaction’. (See attached event flyer.) Motion passed.

05/99 Be it so moved that the Service Fair Committee be made a standing committee, with the chairperson appointed by the District Chairperson for a period of one (1) year. The Service Fair Chair is not required to attend Area Quarterlies nor will he/she receive a quarterly lodging allowance as service fair chair. The committee chair will select a committee member. All standing committee chairs are ex-officio members of this committee. This committee is responsible for holding the District II service fair each year. Motion passed.

Spanish Liaison

Special Needs

09/08/96 That the Accessibilities Committee be a funded committee of District II, and, budgeted by the Finance Committee, but not a standing committee. Motion passed.

03/95 That we form accessibility’s committee at the district level to examine accessibility at meetings in our district for people with various handicaps. Motion passed. Note: This motion was made last month by a person who was not a member of this body. Thus, the motion had to be reintroduced and voted on to be District II business. This committee is an ad hoc committee and we assigned a member to head that committee.

Website Committee

05/06/07 Elect a member as the new chair for this position because he has the necessary technical and service background. Motion passed. Website Chair

Due to the nature of the website committee, I would like to remain on-board as co-chair to mentor the new chair for this position to create a smoother transition for a time frame of 6 months, if necessary. Motion passed. Website Chair

03/04/07 Motion that the web site committee be made an elected standing committee with a yearly budget of $300.00.

DISTRICT II AGENDA

03/15/05 That all discussion of agenda items be strictly limited to questions regarding items. Passed.

Date

1. OPEN MEETING – District 2 Chairperson, Name
A. The Serenity Prayer
B. Declaration of Unity
C. Reading of the Twelve Traditions
D. Introduction of new General Service Representatives
2. ROLL CALL – Registrar, Name
A. Officers
B. District Committee Members
C. Committee Chairs, Past Chairs and Delegates
D. DCMs and ACMs
3. OFFICER REPORTS (limited to 3 minutes)
A. Registrar	Name	Phone	email
B. Secretary	Name	Phone	email
C. Treasurer	Name	Phone	email
D. Chairperson	Name	Phone	email
E. Alternate Chairperson	Name	Phone	email
4. COMMITTEE REPORTS
A. Archives	Name	Phone	email
B. Central Office Liaison	Name	Phone	email
C. Grapevine	Name	Phone	email
D. Public Information/CPC	Name	Phone	email
E. Institutions	Name	Phone	email
F. Finance	Name	Phone	email
G. Special Needs Alternate	Name elected by committee	Phone	email
H. Current Practices	Name	Phone	email
I. Gratitude/Social	Name	Phone	email
J. Service Fair	Name	Phone	email
K. District Dispatch	Name	Phone	email
L. New GSR Orientation	Name	Phone	email
5. BREAK
6. DCM/ACM REPORTS
7. Old Business:
8. New Business:
9. ELECTIONS
10. CLOSE
A. Announcements
B. Motion to Adjourn
C. Close with the Lord’s Prayer
*If you have email please send an on-line copy of your report handed in during the District Business meeting to name and email address).*

Where (Bayshore Baptist Church, MacDill and Morrison Avenues)

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